Visitor MANAGEMENT

Advanced visitor
management technology

Digitize and streamline your visitor management process with permission-based access.

Our Visitor Management system is a convenient and secure way to schedule guests and visitors from anywhere, anytime. This eliminates the need to connect with management and security teams as visitors are scheduled or arrive – they will automatically have visibility.

200 Clark Visitor Management system displaying a QR code on a visitor pass.
Visitor management 200 Clark on a desktop and mobile device displaying a list of building visitors

Value for your users

Strict Permission-Based Access

Only authorized personnel can access the visitor management feature to invite guests.

Easy Scheduling

Authorized users can invite visitors through the Cohesion app and eliminate the need to manually connect with building staff. Authorize visitors based on building areas and timeframes for their visit.

Touchless QR Code Entry

Guests will receive a QR code via email that grants them access to designated areas of the building by simply scanning their phone. This eliminates the need for building staff to pre-register visitors and also the need for you to meet guests in the lobby.

Streamline Arrival Process

Invite multiple individuals as part of one visit, create recurring visits and allow multiple people in with a single pass.​ Multiple users can be informed of guests' arrival – even those who did not create the visit.

Recurring Visitors

Create reoccurring visits to automatically populate in the system and remove the task of manually scheduling your guests each time.

Secure Buildings

Management and security teams have full visibility of who is entering the building throughout the day and what areas visitors have access to. This ensures only those who should be in the building have the ability to enter.

Benefits of our visitor management system

Removes the need to manually coordinate visits

Trusted visitors bypass the time-consuming security check-in process

Visitors get access to the elevators and turnstiles within their authorized spaces

No need to worry about visitors reentering the building after their authorized time

Real-World Applications
for Visitor Management Technology

Now, more than ever, monitoring and controlling the flow of traffic is invaluable for businesses, workplaces and buildings. Occupancy controls and monitoring have several practical, real-world applications, including security, building occupancy compliance and differentiated guest services.

Screening
Services

The flow of access in your building is your first line of defense against bad actors and unwanted visitors.

Our visitor management system allows your security team to understand the who, how and why behind every visit.

Building
Occupancy Compliance

Controlling your building's occupancy is vital for remaining in compliance with occupancy load regulations. An occupancy load is a part of the fire code that dictates how many people can be in a building at a single time. The National Fire Protection Association (NFPA) has 31 distinct occupancy types with specific requirements and occupancy factors.

FAQ

The flow of access in your building is your first line of defense against bad actors and unwanted visitors.

Our visitor management system allows your security team to understand the who, how and why behind every visit:

  • Who: Security teams can screen every guest invited to visit. Teams have access to their information and notifications with a schedule of every potential visitor. 
  • How: Your personnel can review who will enter the building from what entrance and how they will leave. This data prevents visitors from remaining in the building beyond their time slot or reentering the building without permission. If a medical emergency or fire occurs, this data also helps emergency personnel locate people quickly. 
  • Why: Perhaps you might not want a visit from a tenant’s ex-employee. Security teams can screen the names of every person invited to your facility to check their reason for entering the building. 

When you want to control the flow of access to your building and keep your guests safe, Cohesion’s Visitor Management system is here to help with real-time digital solutions. 

Controlling your building’s occupancy is vital for remaining in compliance with occupancy load regulations. An occupancy load is a part of the fire code that dictates how many people can be in a building at a single time. The National Fire Protection Association (NFPA) has 31 distinct occupancy types with specific requirements and occupancy factors. 

The fire code typically determines a building’s occupancy load based on the total number of guests allowed in the space based on its intended use. For example, a wide open space would allow for greater capacity because there is greater egress to leave in the event of a fire. A wide open room offers more points of egress and a higher capacity than smaller spaces, which can accommodate more intended uses while remaining compliant.

Whatever your unique occupancy load requirements, the Cohesion Visitor Management system can help you control the flow of guests at all times and maintain regulatory compliance in situations like a fire. 

A key application for a visitor management system is guest management. When you know who will enter the building and when, you can greet your highly esteemed guests with a welcome basket and guide them to meet their host. This information can also help receptionists guide lost or late guests to their appointments for maximum organization. Our system is also a helpful tool for your welcome desk to screen visitors and deny access to those without an appointment.

Every guest interaction at your building’s entrances and exits is a powerful opportunity to create a positive first impression. 

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Let us know how we can help you with your visitor management needs.

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